Prescriptive language, also referred to as directive language, is a type of communication that is aimed at informing or instructing someone to take a specific course of action. It is commonly used in contexts such as coaching, mentoring, parenting, and leadership. Unlike descriptive language, which describes a situation or event, prescriptive language focuses on providing actionable and practical guidance.
In everyday communication, the use of prescriptive language can greatly enhance one’s effectiveness in getting a message across and achieving desired results. However, implementing this type of language in an appropriate and impactful manner can be a challenging task. In this article, we will discuss some strategies for effectively incorporating prescriptive language in everyday communication.
1. Start with empathy
Before using prescriptive language, it is essential to start the conversation with empathy. Empathy is the ability to understand and share the feelings of another. By acknowledging and understanding the other person’s perspective, you can build a foundation of trust and rapport, making them more receptive to your guidance.
For example, if you are guiding a team member on how to improve their performance, start by acknowledging their hard work and dedication. This will help them feel understood and valued, making it easier for them to accept your suggestions for improvement.
2. Be specific and clear
Prescriptive language is all about being specific and direct. Vague or ambiguous instructions can lead to confusion and misinterpretation, ultimately hindering the desired outcome. Therefore, it is important to be clear and precise in your communication.
For instance, if you are delegating a task to a team member, instead of saying “try to get it done by tomorrow,” be more specific and say, “I need you to submit the final report by 5 pm tomorrow.” This clarity leaves no room for interpretation, making it easier for the person to understand and act on your instruction.
3. Use positive language
Positive language has a powerful impact on how people perceive and respond to messages. Positive language encourages and motivates others, while negative language can make them defensive and resistant. Therefore, it is important to choose your words carefully and use positive language while providing guidance.
For example, instead of saying “You are doing this all wrong,” try saying “Let’s work together to find a better approach.” This small change in language can make a big difference in how the other person perceives your message.
4. Consider the individual’s learning style
Everyone has a different learning style, and understanding the individual’s style can greatly improve the effectiveness of prescriptive language. Some people learn better through written instructions, while others might need a visual demonstration or hands-on experience.
For instance, if you are guiding a team member on a new software, ask them how they prefer to learn and adapt your delivery accordingly. This will ensure that your guidance is tailored to their learning style, making it more effective.
5. Offer alternatives and encourage problem-solving
Instead of simply giving instructions, encourage the other person to think critically and come up with their own solutions. This not only empowers them to take ownership of the task but also gives them a sense of autonomy and ownership.
For example, if you are guiding a child on how to solve a math problem, instead of simply giving them the answer, ask them to walk you through their thinking process and come up with alternative strategies for solving the problem.
In conclusion, prescriptive language can be a powerful tool for effective communication and guidance. However, it must be implemented with care and consideration. By starting with empathy, being specific and clear, using positive language, considering the individual’s learning style, and encouraging problem-solving, we can effectively incorporate prescriptive language in our everyday communication and help others achieve their goals.